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You’ve got your unique vision for a festival event that will blow people’s minds, and you’re in the process of pulling together the resources to make it happen. The musicians are booked (including that big artist you thought you had no chance of getting...), you’ve secured the epic venue you wanted, and the hype on social media is driving ticket sales through the roof. Now it’s time to nail all the details.
No-one can say being an event planner is easy; it comes with the pressure to create a unique experience within a limited timeframe. Organizing an event - especially if you’re new to the industry - can be a daunting challenge. Like any major project, you need to be aware of the challenges first, then break down the planning process into manageable chunks. Do this, and you’ll be on your way to creating an event you can be super proud of.
“An ounce of prevention is worth a pound of cure” - Benjamin Franklin
No matter how much planning goes into an event “things going wrong” can’t be helped or completely avoided, but HOW you deal with them can be the answer to preventing small incidents becoming big issues.
You’re organizing your next event. You’ve meticulously planned out all those little details to surprise and delight your attendees…
BUT have you missed something?
There’s no doubt about it that without volunteers many events would, quite simply, not be able to function. Just look back to your last event and think about how many of your team consisted of volunteers and the role they played? A big one I’m sure...
Thinking about what could go wrong at your event might seem like a negative mindset, but in reality it’s one of the most important things you MUST do in the planning stages of an event. As much as we wish for everything to go smoothly, things never happen exactly as you imagined and accidents do happen. It pays to know what the risks are, make plans, and be prepared to deal with them on the day.